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Recruitment Officer



Starting date

Signa Academy


12 March 2024

Closing Date


About the Role

The Recruitment Officer will assist with the Recruitment of learner nationally. He / She will perform all recruitment functions concerned with the delivery of a successful compliance of the recruitment process to the Absorption, workplace and recruitment team. The function of Recruitment officer is geared at ensuring that recruitment is run smoothly and successfully nationally and to perform duties such as learner recruitment and vetting.


  • Minimum requirement Diploma/Degree in Human Resources Management or equivalent

  • Advance knowledge MS Office

  • MS Office Proficiency

  • Minimum of 3 years recruiting experience is essential.

  • Minimum of 1 year experience in a learnership environment

Competencies & Skills

  • Strong Computer Literacy

  • Proven record of excellent Administrative Skills

  • Report writing

  • Accuracy and attention to details

  • Ethical and trustworthy - able to work with sensitive and confidential information

  • Organised and professional

  • Good interpersonal skills with a sound judgement of character attributes

  • Ability to work with strict deadlines and turn-around time

  • Excellent communication skills with individuals and groups at all levels

  • Hard working and self-motivated

  • Listening carefully to fully answer questions and address concerns

  • Dress and act in ways that enhance the reputation of the employer

  • Ability to maintain databases and correspond via email

  • Ability to use the telephone to interact with prospects and conduct distant interviews

Duties & Responsibilities 

The duties include the following:

Recruitment of Learners

  • Oversee the capturing of and recruitment documentation.

  • Ensure an accurate record of candidate learners, host network and ensure learning programme -host and learner matching records and file as per company expectations.

  • Comply with process and procedure ensuring compliant document structures and content.

  • Implement an end-to-end selection process ensuring quality documentation and record keeping.

  • Advertise vacant positions as required and ensure information is accurate and complete for replacements in time to start as per approved start date and as per recruitment timelines.

  • Oversee the effective use of the database of CVs on hand and effectively use online sites to source the best candidates.

  • Conduct candidate reference background checks on learner to ensure eligibility for learnership to comply with each internal stakeholders and external stakeholder expectations.

  • Ensure all checks are up to date and cleared before on-boarding the learners.

  • Arrange orientation and ensure clear communication with stakeholders and keep an eye on progress.

  • All interview administration and documentation in place on time

  • Compile a Q&A checklist to audit regions on following the correct policies and procedures.

Stakeholder Engagement

  • Maintain excellent working relationships with internal and external stakeholders

  • Attend meetings as required

  • Build networks and manage relationships with community key stakeholders

  • Actively promote the company in the local community/potential markets /sources of learners


  • Report on all recruitment and learner workplace management

  • Ensure that all records on recruitment and learners placed in workplace are recorded on the LMS system – record keeping

  • Submit a detailed weekly and monthly report

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