About the Role
The role of the HR administrator is to provide overall HR administrative support to the HR Manager and the various Signa Academy campuses. The HR Administrator is responsible for ensuring compliance and delivery of HR administrative services to the organisation professionally.
Requirements
Certificate/Diploma / Degree in Human Resources (or studying towards an HR qualification)
Computer literacy in MS Office and Google
Minimum of 2 years’ exposure in HR administrative processes
Basic Payroll Systems knowledge (Payspace, VIP or other)
Knowledge of Labour Law
Intermediate Computer skills (MS Word, Excel, PowerPoint)
Competencies & Skills
HR Admin must be able to perform multiple tasks at once and be to handle responsibilities that require change from time to time.
They must be orderly, adaptable, professional, courteous, motivated and be able to work independently and well within team.
They also should possess strong typing skills and be well versed in other areas of office work, as most enter data, and keep employee records with computers.
HR Admin need to be strong communicators, able to convey important information to co- workers, superiors, and job candidates.
Attention to detail.
Teamwork skills
Duties & Responsibilities
Assists with the admin of the recruitment process
Circulation of Requisition, Change forms and/or other HR documents for approval from Management.
Prepare and Post job adverts on the relevant portals – Internal and External
Peruse CV/Applications of the candidates for shortlisting and selection of interviews.
Set up of Interviews for the respective entities with the recruitment panel and candidates
After selection criteria of the potential candidate – conduct criminal and verification checks
Draft Offer of Employment and Contract to forward to the successful candidate.
Follow up with the candidate on acceptance of the offer.
Coordinate the onboarding document process by sending a link to all new employees for access to the documents for completion, signatures and acknowledgement of policies and procedures.
Prepare and collate the onboarding pack of new employees for payroll processing.
Open new employee files online on the SAC HR drive and create physical files for storage and filing for the various campuses.
Facilitate the process with the relevant department to create access on the various systems. Arrange for Induction of all new employees across all campuses.
Prepare and collate the termination pack for terminated employees and for payroll processing.
Ensure that notification is sent to the relevant departments for revoking of access on various systems for all terminated employees timeously.
Archive terminated employees’ files with all the necessary updated termination documents stored in the file after an employee completes the exit and termination process.
Submit Claim and Withdrawal forms to GIB Pension Fund for terminated employees. ● Maintain accurate records of all personnel files and ensure that the filing is up to date with all the necessary paperwork daily.
To process and document activities by completing forms, registers, reports, logs, and other records.
Assist in arranging training activities, capacity building, and providing support and coordinate other HR events by booking of boardrooms and arranging of refreshments.
Work closely with the Group HR Manager, HR Manager and HRBPs to increase efficiency in the HR function and add value by providing support services to various business units.
Promote, plan, communicate and facilitate activities for the Employee Wellness Programme. Submit the utilisation report to the respective entities.
Maintain and ensure accurate record of all leave transactions processed and updated prior to payroll close off in the month. Generate reports and follow up on all outstanding leave records.
Assist in coordinating the admin for various HR processes (IR, performance management, training, and development, PFS.)
Participate in HR projects and perform other adhoc HR duties as assigned.
Prepare, Generate, and submit Reports from Payspace or other HR systems as and when required.
Responsible for HR administration in completion of documents, confirmation of employment letters, UI9, Certificate of Service and/or other HR administrative documents for, approval and submission to relevant parties.
Work as a fully functional, proactive team member within the HR team.
Work closely with the Group HR Manager, HR Manager and HRBPs to increase efficiency in the HR function and add value by providing support services to various business units.